Harman

About the Role

The Executive Assistant will oversee and coordinate the planning and execution of all activities for the office of VP, Best cost Analytics including all aspects of business operations in the Functions and internal & external stakeholders. The role will utilize advanced office skills and knowledge of organization's policies and procedures, work with confidential information on a regular basis. The role is responsible to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing activies such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetins, events and travels, and representing upper management using discretion on their behalf.

What You Will Do

• Execution, oversight and coordination of all activities for the office of VP, Best Cost Analytics including all aspects of business operations for the related functions and stakeholders
• Organize agendas and make arrangements for the Executive
• Schedule and maintain complex calendar appointments, set up meetings and prepare, type, coordinate reviews and distribute itineraries. 
• Maintain and follow-up the tracking system or department related databases including financial documents, progress reviews, task trackers and emails
• Prepare internal and external presentations, reports, memorandums
• Submits reports specific to supervisor’s staff schedules and cost center transactions, maintaining this information on hand for direct communication. 
• Set up and maintain file system; carry out routine office procedures, such as photocopying, filing, etc.
• Arrange for domestic and international business and travel schedules for numerous employees including upper management, proactively coordinating the pre-planning of trips with various internal functions, while maintaining each individual’s personal agenda. 
• Expedite passports, visas, welcome letters and other international entry rules for many HARMAN sites. 
• Organize incoming vistor’s travel and sustain a relationship between vistor and face of the company.  
• Submit expense reports on behalf of numerous staff members, approve and/or deny reports on behalf of supervisors, and have the ability to use discretion when apporving or denying such reports. 
• Budget responsibility for all costs associated with departmental supplies. Includes ordering, tracking, and annual budgeting of costs.

What You Need

• 3+ years of related experience as an Executive Assistant at a global organization
• Excellent verbal and written communication and interpersonal skills
• Excellent organizational skills in an executive environment
• Considerable knowledge of principles and practices of executive administration
• Integrity and ability to maintain critical confidentiality
• Proficiency with MS Office suite
• Technical aptitude with the ability to engage in a variety of project work in Finance or Procurement or Engineering
• Proven attention to detail
• Experience working in a fast paced and high-pressure environment.
• Willingness to work in an office

What We Offer

• Access to employee discounts on world-class HARMAN/Samsung products (JBL, Harman Kardon, AKG etc.)
• Flexible working from home framework
• We provide housing and relocation support if you come to us from another location
• Inclusive and diverse work environment that fosters and encourages career development opportunities
• Professional development opportunities through HARMAN University’s business and leadership academies
• Internal talent management leadership acceleration programs
• “Be Brilliant” employee recognition and rewards program