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General information

IN_Pune_ICC-Devi Gaurav Tech Park_HII
Additional Location:
Pune, India
Job Family:
General & Administration
Worker Type Reference:
Regular - Permanent
Pay Rate Type:

Description & Requirements

About the Role

We are looking for an Executive Assistant to the Vice President who can Act as the point of contact among executives, employees, clients, and other external partners.

What You Will Do

  • Provide secretarial and administrative support to Vice President
  • Manage and maintain schedules and synchronize Vice President's appointments
  • Handle all travel arrangements including accommodation, flight ticket bookings
  • Handle and screen telephone calls
  • Handle expense claims using a web-based reimbursement system (Soundtrax), manage banking matters etc.
  • Interact with both the internal and external parties for coordination of meetings
  • Prepare management reports and meeting support
  • Plan and coordinate meetings, conferences, and events in India, both internal and external
  • Familiar with working with government agencies
  • From time to time the job holder will be expected to carry out other activities/special projects for which she is competent to do in order to assist in the efficient operation of the Company.

What You Need

  • Computer literate and proficient in Microsoft Office applications; in particular Outlook, Excel, Word and PowerPoint. SAP experience would be an advantage.
  • Experience of working within a multi-layered matrix organization with multiple offices to communicate with.
  • Excellent inter-personal skills and able to work effectively in multi-cultural and international environments
  • Excellent literacy, communication, and analytical skills at all levels, with both internal and external customers
  • Ability to control and maintain multi-task efficiently
  • Ability to define and resolve problems, collects data, establish facts, and draw valid conclusions.
  • Ability to work on own initiative while prioritizing and meeting deadlines.
  • Ability to assimilate information quickly, efficiently, and accurately from varying sources.

What is Nice to Have

  • • Excellent MS Office knowledge.
    • Outstanding organizational and time management skills
    • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
    • Cross culture sensitivity, Excellent verbal and written communications skills
    • Discretion and confidentiality

What Makes You Eligible

  • Sensitivity for business requirements and working flexibility
  • Must be willing to support across three time zones (Pacific, Eastern and European)
  • Willingness to address travel requirements and coordination on phone calls/ post office hours
  • Go getter mindset
  • Supportive approach for business team members

What We Offer

  • Flexible work environment, allowing for full-time remote work globally for positions that can be performed outside a HARMAN or customer location
  • Access to employee discounts on world-class Harman and Samsung products (JBL, HARMAN Kardon, AKG, etc.)
  • Extensive training opportunities through our own HARMAN University
  • Competitive wellness benefits
  • Tuition Reimbursement
  • Access to HARMAN Campus Fitness Center and Cafeteria
  • An inclusive and diverse work environment that fosters and encourages professional and personal development

HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.